Dear Students,
You are required to undergo six to eight weeks summer internship /Project work before the D-III final examination. The training is basically meant to help student understand the organizational working and apply concepts learned during classroom teaching in the real business situations and software application environment. The students are expected to participate in projects relating to the different specialization areas preferably of their choice.
Objectives of training
Purpose of summer training/ internship is to help students develop necessary skills, knowledge and attitudes required in corporate/ management profession.
Important objectives of summer training/ internship are:
i. To provide students with an opportunity to gain insight into the selected business and to understand the working culture of organizations.
ii. To recognizing his/ her capabilities and shoulder responsibilities as a professional.
iii. To have a feel of the problems faced by business organizations and develop creative solutions.
iv. To gain deeper understanding in specific functional areas.
v. To recognize the linkages among different functions of a business and develop a realistic managerial perspective about organizations in their totality.
vi. To provide a platform for the corporate to test the reliability, quality and performance of the students and to make a final job offer later if they so deem fit.
vii. To helps in exploring career opportunities in their areas of interest.
Procedure of summer internship
Summer internship for the students will be managed by training coordinator. The students can manage his training by his own but in that case he had to inform the training coordinator in advance. The following procedure would be followed:
(a) During the training the student will be under the supervision of a person in the organization who will act as his/ her corporate guide. He/ she will provide guidelines on how the student should work during her stay with the organization.
(b) Each student would be allocated one faculty member (mentor) from the Department of BBA & BCA who would advise him/ her on the training project given by the organization.
(c) The student is required to meet the faculty guide before departing for the summer training and take necessary instruction from him/ her.
(d) The student will be required to report to the faculty guide (mentor) immediately after joining the company for the project. The faculty guide (mentor) may consult the corporate guide from time to time for obtaining information on the progress of the Project work of the student.
(e) No student will change organization during the training period. However, in the interest of students their case may be put before training coordinator citing valid reasons within 7 days of commencement of the training.
(f) After the student joins the training, a joining report must be submitted within 10 days (Annexure 1).
(g) No project will be accepted unless it is done in consultation with the faculty advisor (mentor) and duly signed.
(h) The students should take their identity card when reporting to the organization and maintain a logbook and record all the information gathered and work done daily. Department Of BBA & BCA faculty guide may visit the organization at any time to assess the progress of work.
(i) The students are required to keep the telephone numbers, email id and contact particulars of their respective faculty advisor assigned by the placement coordinator.
(j) The project given by the organization would be final weather it is a research project or any other work the organization wants from the student to do.
(k) The students shall be responsible for getting the feedback about their performance during the training duly filled and signed from company/ organization guide in the prescribed format. (Annexure 2).
Rules for on-job-training
All the students must follow the following rules and regulations, failing in which they have to repeat the training next year.
1. General rules
(a) All the communication must be in writing (e-mail). No verbal communication will be accepted.
(b) Students should follow the procedure as mentioned above.
(c) All the reports and forms must be submitted in the prescribed formats.
(d) Student should adhere to the timings for submission of report as mentioned by the training coordinator.
(e) Students must be in regular touch with his faculty advisor (mentor).
2. Conduct rules
(a) Student must follow code and conduct of the company/ organization.
(b) Student must adhere to the timing schedule of the company/ organization.
(c) Student must follow the dress code of the company/ organization (if any).
(d) Students must not indulge in informal talks and must conduct themselves professionally in the organization/ company.
(e) Students will not speak negative about the institute and their faculty members.
(f) Misbehaviour of any kind may result in cancellation of candidature.
(g) Receive instruction and carry out suggestions for training sincerely and to the best of your ability.
(h) Students will discharge every responsibility assigned to him in full spirit.
Leave rules
(a) Student attendance in the company/ organization must be at least 85% or as specified in the rules and regulations of the organization/ company, whichever is higher.
(b) No leave should be taken without prior permission from the company/ organization. Leave must also be informed and sanctioned from college faculty advisor (mentor) also.
(c) If a student is absent during surprise visit without any prior information, his/ her candidature will be cancelled and student has to repeat the training during the next summer.
Project report format
All the students have to prepare and submit a written project at the end of the training. This need not necessarily be a statistical or analytical report; it could be a learning and experience sharing report. The project report will have to certified by the organization. Detailed guidelines for writing project report are attached as Annexure 3 for reference.
Annexure -1
Department of Vocational Courses, A.S. College, Deoghar
Joining report on internship/ training
(a) Student Name and Roll No. ………………………………………
(b) Address……………………………………………………………
(c) Contact no…………………………………………………………
(d) Email id. …………………………………………………………..
(e) Name of the company.…………………………………………….
(f) Address ……………………………………………………………
(g) Date of joining …………………………………………………….
(h) Name of training supervisor ………………………………………
(i) Contact no. …………………………………………………………
(j) Area assigned (marketing/ finance/ human resource/ logistics/ any other)
……………………………………………………………………..
(k) Title of the project …………………………………………………
Date: Signature of candidate
Annexure- 2
Department of Vocational Courses, A.S. College, Deoghar
(Feedback on internship/ training)
(To be filled up by the Project Guide/ Departmental Head)
Name of the student ………………………………………… Roll no. ..........
Project title ………………………………………………………………….................
.................................................................................................................
Please tick the appropriate box Parameter
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Excellent
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Very good
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Good
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Average
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Poor
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1
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Extent of conceptual reading and clarity
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2
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Comprehension of the project
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3
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Seriousness, sincerity and thoroughness in planning before the study/ training started
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4
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Sense of responsibility and commitment
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5
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Time and quality orientation
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6
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Initiative, drive and enthusiasm
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7
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Communication effectiveness and keeping the superiors informed about the progress
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Prevention of mistakes and seeking guidance from the experienced person
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9
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Acceptance of mistakes
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10
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Depth of study in relation to the scope envisaged
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11
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Practicality or recommendation vis-à-vis purpose of the study
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12
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Behaviour and conduct
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13
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Discipline, punctualityand regularity
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14
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Quality of reporting and presentation
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Annexure -3
General guidelines
1. The project report should be neatly typed and presented in a professional manner. Avoid using multiple colours. Report should be spiral bound.
2. The length is not important, but the content is.
3. The format is indicative.
Typing instructions
- Border indents
· Top, bottom and right- 1‟2”
· Left- 1.5‟
· Page numbering- bottom centered
· Font type- Times New Roman
· Font colour- only black
· Font size- Uniform and consistent throughout the report
· Chapter heading (level 1)- 16 (Bold)
· Titles (level 2) - 14 (Bold)
· (Level 3)- 12 (Bold)
· Running text- 12 (regular)
· Line spacing- 1.5
· Graphical presentation- colour/ black and white
- Graphical number- each and every table/ exhibit/ figure must be assigned its reference number. Eg.- Table 1.1, Fig. 1.1, etc.
Project report format
- Acknowledgement/ personal statement
- Training certificate (Subsequently endorsed by mentor)
- Table of contents
1. Executive summary
2. Organization overview
3. Objective of the project
4. Scope of the project
5. Literature survey (if needed, depending upon project given by organization)
6. Methodology (depending upon project)
7. Findings, data analysis and interpretations (if applicable) or learning from the training.
8. Suggestions and recommendations or observations
9. Limitations if any
Bibliography
Annexure
Guidelines for dissertation/ thesis/ project report
Research is about discovery, the testing of hypotheses and of ideas. It is about the establishment of facts through enquiry and exploration. The outcome of research is new knowledge leading to improved understanding of mechanisms and the development of new and improved procedures. To ensure that the use of research results is maximized, it must be disseminated in an appropriate manner. In many senses, the dissemination of the research results is just as important as the research activity itself.
As a future manager, students would be expected to explore solutions in a scientific manner and present their finding professionally. Students of Department Of BBA & BCA are therefore expected to write a dissertation as partial requirement of award of Honours Degree in Business Administration or Honours Degree in Computer Application.
There are many ways to disseminate research results and the production of a research dissertation or thesis is one of them. A common mistake is to regard it as a "beefed-up" cut and paste report. It is also not a topical essay. It must be written such that the results presented can be validated and to form the basis for further investigations. Procedures adopted must be justified; claims and conclusions must be supported by experiments or reasoned arguments and deductions. A research dissertation contains elements which distinguish it from other types of reports, and because it is the culmination of several months of work, the publication can be quite voluminous. However, students are expected to restrict is to around 50 A4 pages. Writing one therefore requires some thought, planning and organisation.
Project report timeline in Regular Running Session
Project report is a D-III course. However, students are advised to start working on their research just after taking admission in D-III. Typical timeline is as follows in normal running session:
Finalization of subject for dissertation Last working day of August
Submission of synopsis Last working day of September
Data collection until end of December
First draft report Last working day of January
Final report due Mid of March
Layout of the report
"Layout" refers to the presentation format that the dissertation or thesis should follow, and this is usually dictated by institutional guidelines or regulations. Please note the following
1.Prepare a proper formal typed dissertation as per topic allotted against your roll no. below.
2. Please ensure correct British English for your dissertation. Double check for spellings and grammar. Poor quality of text work might invite penalty in marks.
3. Be to the point.
4. Use all resources- books, journals, internet, magazines, databases, etc. for your thesis.
5. Write in your own words. Use third person. However, use references and quotes liberally. Please quote references professionally (See note on referencing).
6. Use contemporary news/ reviews/ statistics to make your point.
7. Use TNR font, size 12, 1.5 line spacing, 6 point space before and after for paragraphs.
8. Use MS Word default margin spacing (1.0” top bottom and right margin and 1.5” left margin).
9. First level headings would be bold 14 sizes. Second level headings would be bold 12 font size. Next level would be 12 bold italics. Third level would be 12 italics.
10. Use „Sentence case‟ for headings. Do not use all caps, underlines, „Title Case‟ for headings.
11. Indent paragraphs beginning by 0.25”.
12. Typical thesis would be up to 35-50 A4 size pages in length.
13. File name should be <Group No.> <your destination>. doc (please ensure you do not create a .docx file).
Structure of the report
Structure, as opposed to layout, refers to the organisation of the chapters or sections that make up the dissertation. Unlike layout, which is usually dictated by Institutional requirements, strictly speaking, there are no fixed rules governing the structure of a research dissertation. However, it is generally accepted that a dissertation should have the following
Cover page where you enter the full title, and the sub-title if any, of the research work; the name of the author; a statement about the degree programme under which the dissertation is submitted; the date of submission. (See annexure to this section).
Abstract Which is usually a one page summary of the objectives of the research; the methodology used and the main findings of the work.
Contents list which lists the chapter and section headings with their corresponding page numbers.
List of tables, diagrams and illustrations which list the figure and table numbers, together with captions and their corresponding page numbers.
Nomenclature list (if required) Which provides a list of nomenclature and definitions of acronyms used in the dissertation. Make sure that the coressponding units, if applicable, are included. It is good practice to have a different section for nomenclature involving Greek symbols as might be encountered in equations and one for acronyms.
Acknowledgements
if any are due, but it is nice gesture to acknowledge the contributions and help of sponsors and friends.
Main text divided into chapters, with appropriate chapter headings, to include
· a chapter to introduce the research; the motivation and the objectives; and to provide an overview of the dissertation.
· a chapter reviewing the work that has done in the area.
· a chapter or two to describe in detail the methodology adopted or proposed.
· a chapter or two presenting the main results of the work.
· a concluding chapter that summarises the main findings of the research; statements about the main contributions of the research and recommendations for future work.
References lists the references that have been cited in the dissertation (See note on referencing).
Appendices contain those parts of dissertation that are either well known or does not contribute directly to the main text, but needs to be included for completeness. Examples are sample calculations; derivation of a published result which forms the basis for the work; background information.
Please note
The dissertation is a testament to your research efforts. In PGDM programmes, it is one of the tangible outputs which you can use to showcase your competence. In most cases, the dissertation is probably your first major publication. To ensure that you do justice to yourself and your work:
· plan the structure well
· be consistent in the format, layout and presentation
· maintain threads between all parts of the dissertation
· justify all assumptions and define all symbols and acronyms- never expect the reader to "read between the lines"
· be aware of important milestones and achievements in your field of research, and keep up to date with developments
· try as much as possible to write in the active voice and be authoritative
· use clear and simple language to explain concepts and present arguments - keep sentences reasonably short and do not try to impress by using bombastic words.
· use a spell checker but be aware of its limitations
· be critical when analyzing results and be objective when making comparisons
· Be aware of your contributions and the impact that your work has in your research field.
Referencing style
Journal articles
Author(s), (year). Article title, Name of journal, Volume Number, Issue Number, page range.
For example:
Chidambaram, M. and Malleswararao, Y. (1992). Model reference control of nonlinear systems with relative rrder two: application to a semibatch reactor, Journal Proc. Cont., 2, 1, pp 9-15.
McLellan, P.J. (1994). A differential-algebraic perspective on nonlinear controller design methodologies, Chem. Eng. Sci., 49, 10, pp 1663-1679
The author(s) surname appears first, followed by initials. The year is enclosed in parenthese and terminated with a full-stop. The first letter of the title is capitalised while the rest are in lower case. You may use an abbreviated form for the journal name, but make sure that it is the recognised one. Most journals will have the "official" abbreviated title printed at the top of its pages.
Conference Proceedings
Author(s), (year). Article title, Name of conference, Location of conference, page range.
For example:
Dore S.D., Perkins, J.D. and Kershenbaum, L.S. (1994). Application of geometric nonlinear control in the process industries - a case study, Proc. IFAC Symposium, ADCHEM '94, Kyoto, Japan, pp 501-506.
Again, the author(s) surname appears first, followed by initials. The year is enclosed in parenthese and terminated with a full-stop. The first letter of the title is capitalised while the rest are in lower case. You may use an abbreviations to indicate the type of publication and the name of the conference. For example "Proc." is usually used in place of "Proceedings"; "Pre." for "Preprints"; "Conf." for "Conference"; "Symp." for "Symposium" and so on.
Books
Author(s), (year). Title of book in italics. Edition number, Name of publisher, place of publication.
For example:
Rawlings, J.O. (1988). Applied Regression Analysis: a research tool. Wadsworth and Brooks, California.
Turk, C. and Kirkman, J. (1996). Effective Writing - improving scientific, technical and business communication. 2nd Edition, E & FN SPON, London.
The format for author(s) is identical to the above, but the first letter of key words in the main title are in capitals, and the title is in italics. There is not need to indicate the edition of the book if it is the first edition.
Some books are compilations of articles from different authors. For such cases, the format used is a cross between that for journal articles and books,
Author(s), (year). Title of article in book, In: Name of book, Edition number, Chapter number, Name(s) of editors, Name of publisher, place of publication.
For example:
Rumelhart D.E., Hinton G.E. and Williams, R.J. (1987). Learning internal representations by error propagation, In: Parallel Distributed Processing: Vol. 1, Ch. 8, D.E. Rumelhart and J.L. McClelland [editors], MIT Press, Cambridge MA.
Note the use of the word "In:" and the difference in which the names of the authors and the names of the editors are presented: editors' names are listed with their initials first. However, when you list the book withour reference to authors of particular chapters, editors are considered the authors, in which case the item will be listed as: Rumelhart, D.E. and McClelland, J.L. [editors], (1987). Parallel Distributed Processing: Vol. 1, MIT Press, Cambridge MA.
Dissertations; Theses and Research Reports
Author(s), (year). Title in italics. Type of publication, Research Group, Name of institution, Country.
For example:
Peel, C. (1995). Aspects of Neural Networks for Modelling and Control. PhD Thesis, University of Newcastle-upon-Tyne, UK.
Bloggs, J. and Other, A.N. (1998). The Effects of Vodbull on Class Attendance. Research Report No. 123, Social Impact Research Group, Smirnoff Institute of Technology, Vladistock, Russia.
When listing a research report, include the report number where applicable.
Company Reports and Manuals
Name of company or organisation, (year). Title in italics. Place of publication.
For example:
Mathsoft Inc., (1999). Mathcad 2000 Reference Manual. Cambridge, MA.
Information from the www
Name of Author(s) or company or organisation, (year), Title of article, URL, date found.
The URL (Uniform Resource Locator) is the full internet address of the article. Due to the transient nature of on-line information, it is important to include the date when you found the information. For example:
Tham, M.T., (1997). Distillation: an introduction, http://lorien.ncl.ac.uk/ming/distil/distil0.htm, 30 May 2001.
Sample cover page design
1” Top Margin
(Use this format for the title page; please replace the highlighted information with your information; delete instructions in parentheses.)
(Note: Center each line of the type on this page between 1 1/2 “margin on the left and the 1” margin on the right.)
Title of Dissertation
(Sentence case and Centered)
by
Your Name
(CENTER EACH LINE)
A Dissertation
Submitted in Partial Fulfillment of the Requirements for the Bachelor in Computer Application (Hons.) / Bachelor in Business Administration (Hons.) (Insert appropriate Department/Organisation) at the (name of Place) Department of Vocational Courses, A. S. College Campus, Deoghar,Sido Kanho Murmu University, Dumka, Jharkhand ,Month and Year* *(Month and Year of Submitting Dissertation)
1” Bottom Margin "
